COPE
Helping you get Clear-Organized-Productive-Efficient

VOL 1. NO. 2                                             www.peggyduncan.com                                          December 2000

MISSION
To provide busy, worn-out, stressed-out people with information they can use to get organized, streamline processes, and make better use of technology.

TECH-Tip
Reduce junk e-mail-Part II

Filtering out junk e-mail before you get it. You must have Outlook set up to handle your e-mail already.* Similar features are also available in Outlook Express and possibly your software.

You learned about the Junk E-Mail feature for Outlook 98 or higher in the November issue of COPE. Now we'll create a rule that says anything from any address on your Junk Senders List or any item that is suspected of being Junk E-mail (or that contains adult content) is to be automatically deleted from your Inbox. 

1. Make sure you have already turned on the Junk E-mail feature (see the November issue).

2. From within the Inbox, click Tools / Rules Wizard/New.

3. Select Check messages when they arrive / click Next.

4. Scroll to find the condition, suspected to be junk e-mail or from Junk Senders List / check the box next to it and next to Adult content / click Next.

5. Check the box next to delete it.

6. Click Next until you Finish.

Don't forget to continue to build your Junk Senders List every time you get an unwanted e-mail. Just right-click on it in your Inbox, and add it to the list (see November issue).

*If you're running a business using AOL, you're missing out on so much functionality. You won't be able to use Outlook (the smart choice) and all its powerful, timesaving features. AOL has decided that it won't make its software compatible with Outlook because not enough of their users had requested it.

I sent AOL an E-mail recently to let them know that their users haven't demanded Outlook compatibility because they don't yet know what they're missing. For example: If you're using AOL, you were not able tothis zine the way everyone else could because AOL can't handle HTML files. You probably had to paste the link inside Internet Explorer and go from there. 

To let AOL know what you think, click here.

MY-Tip
Help for your organization and time management challenges is right here.

PEGGY DUNCAN

CLICK!-Tip

I have a hard time balancing the time I spend marketing my business and the time I spend actually doing the work for clients in my business. When business slows down, I notice that I have not spent enough time marketing. 

Do I have to turn down business to make sure that I have business in the future?

These are mostly tips taken from my book, where you'll discover powerful, little-known tips with the turn of every page! (232 pp, 7"x9", PSC Press).

              Click here for more info

Publisher's  Discount
1/2 Off until 12/24/00 !!!

When you copy text from an e-mail message, it may need some cleaning up before you can use it. For example, it may have lots of >, ^, and also unwanted paragraph marks at the end of each line that you'll need to get rid of. 

Here are the steps you'd use. (If you rarely use text from e-mails, you'll think of many other ways to use the Find/Replace feature.)

1. Copy the text from an e-mail message / Paste into Word.

We'll first get rid of all the >.

1. Press Ctrl+H.

2. In the Find what box, type > (or >> if you have them).

3. In the Replace with box, leave it blank (to replace > with nothing).

4. Click Replace All / leave Find and Replace dialog box

And/or you may have lots of  ^.

1. Type ^ in the Find what box and Replace All / leave Find and Replace dialog box

You might also have to get rid of all the extra paragraph marks that may be at the end of each line. (These instructions will also remove the blank spaces you now have at the beginning or end of each line in the text.)

1. Select only the text you want to change because all your paragraph marks will be removed.

2. Repeat the steps above, but type ^p in the Find what box and Replace All. (You're finding all paragraph marks and replacing them with nothing.)

3. Click No to checking the remainder of your document.

If you decide not to remove the extra paragraph marks, but need to remove the blank spaces at the beginning and/or end of each line in the text (that occurred when you removed all the >).

1. Select the text you pasted (or press Ctrl+A to select the entire document).

2. Press Ctrl+E to center the selected text / then press Ctrl+L to re-left-align it. All extra spaces will be gone.

If you do this a lot, you'll want to record a macro so you can execute the steps above with one click of a toolbar button or a keyboard shortcut that you create!

____________
“If you want to learn how to increase your productivity, this is a must-have book [Just Show Me Which Button to Click!]. Beginners will learn quickly and feel comfortable while more advanced users will be able to add valuable time-saving skills to the knowledge base.”

Terry Brock
Syndicated Columnist
www.terrybrock.com
____________________  

Experts say that 80% of business is marketing so you can't ever not do it. Unfortunately, a lot of business owners think that putting an ad in the phone book or newspaper is all there is to it. 

If you haven't done so already, you should develop a solid marketing plan. Figure out what you want to be known for, who your target market is, and the best way to reach them without going broke. My favorite book that's loaded with ideas on how to market your business on a shoestring is 101 Ways to Promote Yourself by Raleigh Pinskey. Her ideas are simple and affordable.

Knowing precisely what you should do will then help you prioritize your time. To create more time for marketing without turning down business, you'll have to look at every aspect of how you spend your time and compare that with your goals. If you eliminate time and money wasters and organize, streamline, and automate every aspect of your life (based on your goals and values), you should be OK. 

If after all this, you still feel you need more time, think about hiring someone part-time to help you do things that are not your core business. 

Also evaluate your fees. A lot of times you can charge more, which may lead to fewer clients, but make more money.

____________
PEGGY DUNCAN  is an efficiency expert, computer trainer/author, and CEO of Duncan Resource Group, Inc., in Atlanta, Georgia. She is available world-wide for consulting, seminars, and computer training classes. Click below to visit her award-winning Web site for details or call .

Peggy and the winner of the third annual “Buried Alive in My Office Contest”  (held during National Get Organized Week the first week of October) are featured in the Atlanta Catalyst magazine this month (should be on the newsstands mid-December). 

You can find her articles this month in Competitive Edge magazine and the Atlanta Tribune.

Did you know that if you do anything consistently for 21 days, it will most likely become a habit.

LINK-Tip
Site(s) containing great information to help you get through the day.

www.askjeeves.com
A powerful search engine site. Just ask Jeeves a question, and he'll eventually get you to the site that has the answer.

www.office.com
Great site for small businesses. Has information on everything from Human Resources to Public Relations. Great articles.

BACK TO TOP ^         ARCHIVES >

Thank you for reading this issue of COPE. I hope you learned at least one thing that will help you get through the day. If you have praise, problems, comments, suggestions, ideas, or tips, I’d love to hear from you. Due to time constraints, all e-mails may not be answered. But you might see your tip, etc., in a future edition. Work smart, not long. Peggy Duncan, editor.

 All mailing lists are 100% private, and will not be distributed outside my company.
SUBSCRIBE       UNSUBSCRIBE       COMMENTS       VIsit and join company mailing list

REDISTRIBUTION is allowed only with permission. You may circulate copies of COPE manually by forwarding it, providing you: (1) forward the issue in its entirety; (2) charge no fee to the recipient; and (3) forward no more than two issues to any one individual. After that, please encourage your correspondents to request their own free subscription.

REPRINT of the tips in this zine is granted in part or whole when the following credit appears in full: Reprinted with permission from Peggy Duncan's FREE Webzine, COPE. You can subscribe to COPE by visiting www..

DUNCAN RESOURCE GROUP, INC.
1010 Pine Tree Trail
Atlanta GA
  TEL
  FAX
www.

click here
SUBSCRIBE TODAY!